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Resources on Productivity

Resetting Your Clocks Productively

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There are two ways to do it.

First, you can go around in one shot and re-set every clock that you have. Second, you can re-set each clock as you come across it, turning the time back immediately when you encounter it.

The one way not to set your clocks back is to do nothing when you come across one of your clocks that is still set to the old time, figuring you’ll do it in a little bit. That creates drag, because you’ll have to think about that clock several times before you actually do something.

OK, so almost everybody probably has their clocks changed already. So what’s the point? The point is that there is a lesson here in how to handle everything. There are some exceptions for sure, but in general, if you don’t put things off that you can easily do right away, you make your life a lot simpler.

How Much Time Do You Need to Get Your Email Inbox to Zero Each Day?

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Here’s David Allen’s answer, from his latest newsletter:

Q: How much time do I need to get my email inbox to zero?

A: For people who have 50+ emails a day, I’ve noticed that it takes an average of about 30 seconds each to process (decide what it is, delete it, file it, respond to it quickly, or defer it to an “action” folder or list.) For someone with 100 emails a day (more and more common) that’s 50 minutes just to get through a day’s email load. That doesn’t count all of the other input you get as well, including phone calls, voice mails, conversations, and meetings.

A typical professional these days must factor in at least an hour a day and an additional hour at the end of the week (for a Weekly Review.) And not as “It would be nice if I could…”—but as an absolute requirement to manage their life and work with integrity.

The Way to Get More Energy is Not to Do Less

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A good point from Getting Results the Agile Way: A Personal Results System for Work and Life:

Remember it’s not doing less that makes you feel better or stronger. It’s spending more time in your strengths and following your passions, and less time doing things that make you weak. The more time you spend in your strengths, the more energy you will have. The more energy you have the more you can accomplish with less effort and less churn.