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You are here: Home / Archives for 1 - Productivity

Resources on Productivity

CS Lewis on Courage

June 9, 2011 by Matt Perman

This Lewis quote is spot-on, and well worth thinking over:

Courage is not simply one of the virtues, but the form of every virtue at the testing point, which means at the point of highest reality. A chastity or honesty or mercy which yields to danger will be chaste or honest or merciful only on conditions. Pilate was merciful till it became risky.

Doing good, and pursuing Christ-like character, is not something to do simply when it is easy. What really counts is when you continue being merciful or generous or justice-seeking or truth-affirming even when it is risky, dangerous, and possibly to your own disadvantage. To be merciful or loving or generous only when it is easy is not to be merciful or loving or generous at all.

Filed Under: Character

Processing Your Work is Part of Your Work

June 2, 2011 by Matt Perman

Very well said by David Allen in his latest newsletter:

Processing your inbox is your work. It’s not something extra you have to do, or some distraction that doesn’t belong in your life…unless of course you feel the same way about your physical mailbox. Like it or not, dealing with all your email is as much a part of your work (and required to do your job as well as you can) as keeping lists, clearing your head, or doing regular reviews. Yet consistently, we come across a resistance people have to driving their inboxes down to zero on a regular basis—as if that’s a luxury reserved for those who don’t get much input or don’t have anything better to do. It’s a critical component for keeping you in a clear, current and creative space to work and play at your best.

Filed Under: 1 - Productivity

Five Ways to Neutralize Your Weaknesses

June 2, 2011 by Matt Perman

Since we are to focus on our strengths, not weaknesses, what should we do about our weaknesses?

The answer is to neutralize them. Marcus Buckingham gives five ways to do this in his helpful resource kit The Truth About You. The resource kit covers a whole lot more than this, but here’s a quick summary of the five ways Buckingham gives to neutralize your weaknesses.

1. Just stop doing it

Some things that we think we need to be doing might not be necessary at all. Originally they may have been, but circumstances and needs have changed — and our thinking just hasn’t caught up yet.

So for some things, ask “do I need to be doing this at all?” And if in doubt, maybe stop doing it for a while and see what happens.

2. Partner up

As Buckingham puts it, “seek out someone who is strengthened by the very thing that weakens you.”

The power of partnering should not be under estimated. In one of his other books, Buckingham points to Bill Gates as  example and points out that “Bill Gates’s true genius, the genius that differentiates him from the masses, lies in his ability to find just the right partner at just the right time.”

In response to those who would say “of course he can find the right partners; he’s Bill Gates,” Buckingham responds: “The causal arrow actually goes the other way. He is ‘Bill Gates’ in part because he had a genius for finding the right partners.” “Whatever your assessment of Gates, when faced with a role that repeatedly calls upon your weaknesses, you would do well to remember that effective partnering is the quiet secret of the successful.”

3. Sharpen your strengths to make your weaknesses irrelevant

This means becoming so effective in your areas of strength that your weaknesses are overwhelmed; they become a non-issue.

He gives Tom Brady as an example here. He writes:

Brady holds the ball very tightly, which makes his passes exceptionally accurate, but it also prevents him from throwing the ball as far as other quarterbacks like John Elway, Brett Favre, or Brady’s predecessor at New England, Drew Bledsoe. Rather than try to transform him into someone he wasn’t, his coaches built their game plan around a series of short passing plays that would demand, and capitalize on, Brady’s awesome accuracy. When he took over from Bledsoe as the Patriots starting quarterback, Brady threw a record 162 passes in a row without an interception.

4. Look at your weakness through one of your strengths

This means finding a way to use your strengths to do the activity that weakens you.

Buckingham gives Rudy Giuliani as one example here. As an attorney, Giuliani was very effective at arguing his cases in court. But when he became mayor of New York, he struggled giving speeches to a roomful of people behind a lectern.

He worked at it and hired a speech coach, but still struggled. Then his coach said to him: “You love arguing. So turn every speech into an argument. Come out from behind the lectern, leave your notes behind, take questions from the crowd, and then walk around where everyone can see you and make your case.”

As Buckingham points out, this worked perfectly and has been Giuliani’s style ever since. “He comes across as comfortable, powerful, authoritative; exactly what a leader should be. He took his weakness — public speaking. He looked at it from the perspective of his strength — arguing. And he neutralized it.”

Buckingham adds:

“And oh, by the way, he has also gradually become better and better at doing regular public speaking. You’ll find this too. You’ll find that when you fall back on one of your strengths, it has a side effect of helping you with your weakness.

5. Suck it up and do it

Sometimes, obviously, this is just what you have to do.

But don’t go here too fast. That’s the mistake most people make — and thus they short circuit better approaches that will make them more effective for everyone.

So treat this as a last resort, and seek to minimize the time you have to spend here so that most of your time can be spent on your strengths.

Filed Under: Strengths

How Tim Challies Gets Things Done

June 1, 2011 by Matt Perman

This is a helpful post by Tim Challies on how he gets things done. He talks about the hardware and software he uses, and then his basic workflow approach. I especially like the example of his daily task list.

He also has another post worth reading that gives more detail on applications that make his life easier.

Filed Under: 1 - Productivity

Seven Thoughts on Time Management from Doug Wilson

May 31, 2011 by Matt Perman

Great thoughts by Doug Wilson.

Here are the seven points:

  1. The point is fruitfulness, not efficiency. [Comment: This point is especially excellent. Very often, the question for optimal efficiency backfires and is actually less efficient. It’s this way in management as well: seek effectiveness, and efficiency often follows. Seek efficiency, and you’ll probably lose both.]
  2. Build a fence around your life, and keep that fence tended.
  3. Perfectionism paralyzes.
  4. Fill in the corners.
  5. Plod.
  6. Take in more than you give out.
  7. Use and reuse.

Read the whole thing.

Filed Under: 1 - Productivity

Not to Seek Your Own, In a Selfish Sense, Is the Best Way of Seeking Your Own in a Better Sense

May 17, 2011 by Matt Perman

I love these words from Jonathan Edwards (in Charity And Its Fruits):

If you are selfish, and make yourself and your own private interests your idol, God will leave you to yourself, and let you promote your own interests as well as you can.

But if you do not selfishly seek your own, but do seek the things that are Jesus Christ’s, and the things of your fellow human beings, then God will make your interest and happiness his own charge, and he is infinitely more able to provide for and promote it than you are. The resources of the universe move at his bidding, and he can easily command them all to subserve your welfare.

So that, not to seek your own, in the selfish sense, is the best way of seeking your own in a better sense. It is the directest course you can take to secure your highest happiness.

I would say that this might be the second most important thing I have ever read.

Filed Under: Defining Success, Generosity

The Secret of Effectiveness

May 10, 2011 by Matt Perman

It’s really simple to understand on one level; but on another level, it’s very hard to truly grasp and put in to practice. Here it is, stated very well by Rick Warren in The Purpose-Driven Church:

The secret of effectiveness is to know what really counts, then do what really counts, and not worry about all the rest.

This makes sense if you think about it. Effectiveness means doing the right things. It doesn’t mean just getting things done, but getting the right things done.

If you are going to be effective, then, you need to know what the most important things are. But that’s not enough, because if you know what is most important but don’t actually do those things, it won’t help you. so you not only need to know what really counts, you have to actually do what counts.

But in seeking to do this, there are obstacles. There is a villain, so to speak: all the other things (many of which are good in themselves) which are outside of our core purpose and threaten to distract us from it by splintering our efforts and pulling us in too many directions. So in order to put first things first, you also need to know how not to worry about other things.

So: Know what counts, put it first, and know how to keep yourself from being distracted by everything else.

Filed Under: a Productivity Philosophy

"No Man Has a Right to be Idle"

May 7, 2011 by Matt Perman

William Wilberforce:

No man has a right to be idle. Where is it that in such a world as this, that health, and leisure, and affluence may not find some ignorance to instruct, some wrong to redress, some want to supply, some misery to alleviate?

In other words, be constantly on the lookout for good that you can do. Use the time and energy that God has given you not to make your own life easier or more restful primarily, but rather to meet the needs of others, both nearby and on a global scale.

Here are some easy things you can do right now, in just a few minutes:

  • Empower an entrepreneur in the developing world with a $25 loan through Kiva.
  • Help bring rescue and restoration to victims of slavery, sexual exploitation and other forms of violent oppression through a $250 gift to International Justice Mission.
  • Give one person the gift of clean, safe water through a gift of $20 to Charity:Water
  • Contribute to theological famine relief by helping supply pastors in the developing world with resources through a gift of $100 to Desiring God.

This is what true productivity is: Being creative and thoughtful in finding ways to use our time and skills to become fruitful in good works.

Filed Under: a Productivity Philosophy, e Social Ethics

Starbucks, Vocation, and The Meaning of the Mundane

May 2, 2011 by Matt Perman

The other day I came across an excerpt from the new book by Starbucks CEO Howard Schultz, Onward: How Starbucks Fought for Its Life without Losing Its Soul. I don’t know if he’s a believer or not, but right at the start he does a fantastic job of articulating, in shadow form, a core concept of the biblical doctrine of vocation. Here’s what he says:

Only weeks earlier, I’d sat in my Seattle office holding back-to-back meetings about how to quickly fix myriad problems that were beginning to surface inside the company. One team had to figure out how we could, in short order, retrain 135,000 baristas to pour the perfect shot of espresso.

Pouring espresso is an art, one that requires the barista to care about the quality of the beverage. If the barista only goes through the motions, if he or she does not care and produces an inferior espresso that is too weak or too bitter, then Starbucks has lost the essence of what we set out to do 40 years ago: inspire the human spirit.

I realize this is a lofty mission for a cup of coffee, but this is what merchants do. We take the ordinary—a shoe, a knife—and give it new life, believing that what we create has the potential to touch others’ lives because it touched ours.

Here’s the point: the ordinary is not ordinary. Rather, it is in the ordinary that we are able to build people up and, yes, inspire the human spirit.

When you clean house for your family, or pour a cup of coffee, or take your car to the wash, you aren’t just doing small, mundane things. You are building building people up. You are making things better, and making a statement that people matter. Or, that’s how you ought to see it.

And the doctrine of vocation takes us further than this. For it means that, when we serve others in the everyday, it is actually God himself who is serving people through us. God is hidden in the everyday. This is true if we are believers; and God is also working through unbelievers, even if they don’t know it (Gene Veith makes this point very well in God at Work: Your Christian Vocation in All of Life
when he discusses why we pray in the Lord’s Prayer “give us this day our daily bread” when we actually get it from the grocery store, who got it from the bread company, who got the ingredients from various other spots, and so forth).

In fact, the doctrine of vocation even takes us one more step. When we, as followers of Christ, serve others for his sake, we aren’t just serving them. We are actually serving the Lord himself. “Whatever you do, work heartily, as for the Lord and not for men, knowing that from the Lord you will receive the inheritance as your reward. You are serving the Lord Christ” (Colossians 3:23-24; see also Ephesians 6:7-8).

Filed Under: Mission, Vocation

A Better Answer to the Question "What is Your Greatest Weakness?"

April 28, 2011 by Matt Perman

A common job interview question is “what is your greatest weakness?” (Or some variation of it.)

A common response is to answer in terms of what you are bad at or tend to overdo (but often trying to give it a positive spin by making it seem the flip-side of a strength!).

That’s an unnecessary and unhelpful route to go with that question. The reason is that it misunderstands the nature of a weakness.

A weakness is not what you are bad at. A weakness is any activity that drains you. Or, in other words, a weakness is any activity that depletes you.

Understood in this light, it is not simply the most honest thing to give a straight answer, it’s also the most strategic because you don’t want to have a job that calls upon your weaknesses primarily (for you will be unable to excel and will end every day drained). What you want to do with your weaknesses is make them irrelevant by managing around them. Adjust the position so it doesn’t generally require you to do what weakens you, for example. Or find a partner who is strong where you are weak.

Given these things, here’s an example of a good answer to the question: “What is my greatest weakness? A weakness is an activity that drains you. Understood in this light, one of my greatest weaknesses is falling behind on email. If I let my email go for a few days, I feel like I’m under a pile of nagging, unfinished tasks, and it drains my energy. [Then, you go to how you have addressed the weakness and make it irrelevant:] As a result, I have a daily process for getting my inbox to zero, and I make sure not to skip more than a few days unless circumstances really call for it. I find that as long as I make it a priority to keep my in box processed regularly (which I have a system for), I don’t have to deal with the sense of being drained from a collection of unprocessed and unknown emails.”

Filed Under: Job Finding, Strengths

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What’s Best Next exists to help you achieve greater impact with your time and energy — and in a gospel-centered way.

We help you do work that changes the world. We believe this is possible when you reflect the gospel in your work. So here you’ll find resources and training to help you lead, create, and get things done. To do work that matters, and do it better — for the glory of God and flourishing of society.

We call it gospel-driven productivity, and it’s the path to finding the deepest possible meaning in your work and the path to greatest effectiveness.

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About Matt Perman

Matt Perman started What’s Best Next in 2008 as a blog on God-centered productivity. It has now become an organization dedicated to helping you do work that matters.

Matt is the author of What’s Best Next: How the Gospel Transforms the Way You Get Things Done and a frequent speaker on leadership and productivity from a gospel-driven perspective. He has led the website teams at Desiring God and Made to Flourish, and is now director of career development at The King’s College NYC. He lives in Manhattan.

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Foundational Posts

3 Questions on Productivity
How to Get Your Email Inbox to Zero Every Day
Productivity is Really About Good Works
Management in Light of the Supremacy of God
The Resolutions of Jonathan Edwards in Categories
Business: A Sequel to the Parable of the Good Samaritan
How Do You Love Your Neighbor at Work?

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