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You are here: Home / Archives for 1 - Productivity / d Productivity Systems (Architect)

Ergonomics Tips

December 17, 2008 by Matt Perman

After reviewing the ergonomics article I mentioned in the previous post, there were a few things I wanted to make sure and remember. I’m jotting them down here for the benefit of any readers as well.

(I used to not think much about ergonomics, but now I see that bad ergonomics can cause headaches and other problems. When you work at a desk most of the day, it makes sense to try to get this right.)

Chair Height

The height of the chair should reach just beneath your knee cap when standing. This allows your feet to rest firmly on the floor when you sit in the chair.

Armrests

This has been a puzzle for me. I like them, but sometimes find that they keep me from scooting the chair under the desk. Since I don’t use a keyboard tray (next point), this is a problem. The document says it’s OK to get rid of the arm rests. That’s good: they’re not essential. Ideally, though, you could adjust them to a height that doesn’t hinder getting close enough to the desk to reach the keyboard at a comfortable length.

Keyboard Trays

You can go either way here. I’ve had desks where I like them, and others where I don’t. At this desk I have the keyboard on the desktop, and given the desk height, that is the most natural position.

Mouse and Keyboard Height

Your mouse needs to be at the same height as your keyboard, whatever you do.

Monitor Height

The top of your monitor should just below your eye level. It should be slightly tilted back. Your line of site will then line up most naturally. This is important for preventing headaches.

There is a lot more on the subject of ergonomics. These are just the quick notes that are most important to me right now and keep proving hardest to remember. This is a subject I need to learn gradually, because for some reason it does not come naturally.

These notes are from the document “Ergonomics Guidelines,” published by the Workplace Health, Safety and Compensation Commission of New Brunswick.

Filed Under: Desk Setup

2 Easy Ergonomics Tips for Your Computer

December 6, 2008 by Matt Perman

I just got a stand to set my laptop on while it’s on my desk and connected to my other monitor. The user’s guide had two helpful ergonomics tips in it:

  1. Center your external keyboard with your screen.
  2. Put your screen at eye level and arm distance.

The idea of putting your monitor at arm distance was new to me, and is already proving incredibly helpful. First, it’s probably better on my eyes. Second, I find that I simply enjoy using my computer more when my monitor is farther away.

That’s a simple change that I’ve found to have significant results.

Filed Under: Desk Setup

Coming Soon: Posts on Filing

November 12, 2008 by Matt Perman

The most common question I received on email was actually a request to do a post on filing in general. Lots of people wrote in to say that learning about filing is one of their greatest productivity issues.

What categories should you use for your computer files? What are the best practices for filing in general? How should one manage paper-based files (which, although secondary to electronic files, still have a place)? Is there a consistent category structure (or at least set of principles) to implement across your whole computer (documents, pictures, videos, iTunes, iPhoto, etc.) and then also your paper-based files?

I’ll be talking about all these things in the near future. Filing is a huge issue. A lot of time (and therefore money!) goes into the documents we create, and so it only makes sense that they should also be organized in an orderly, easy-to-access way. Making our documents and other files maximally accessible and useful is just as important as creating them in the first place.

If you set up your computer files right, you will have a streamlined workflow and save yourself a ton of time. If you don’t, your workflow is obstructed and just becomes less enjoyable in general.

Fortunately, there are some really solid principles on how to organize your files. I’ve done a bunch of research on filing (it started when I was organizing the DG website — there is a lot of overlap between website structure and filing, because both have to do with information architecture), and several winters ago I spent about 50 hours (yes, to my shame!) going through a process of trial and error to get everything right and document my conclusions.

I hope that the time I spent figuring out filing will save others a lot of time and help show a more enjoyable way to work as well.

So, that’s coming soon.

Filed Under: Filing

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What’s Best Next exists to help you achieve greater impact with your time and energy — and in a gospel-centered way.

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About Matt Perman

Matt Perman started What’s Best Next in 2008 as a blog on God-centered productivity. It has now become an organization dedicated to helping you do work that matters.

Matt is the author of What’s Best Next: How the Gospel Transforms the Way You Get Things Done and a frequent speaker on leadership and productivity from a gospel-driven perspective. He has led the website teams at Desiring God and Made to Flourish, and is now director of career development at The King’s College NYC. He lives in Manhattan.

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