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5 Ways Efficiency Undermines Productivity

September 27, 2016 by Matt Perman


When most people think of productivity, they think of
efficiency—getting more things done in less time. It seems logical. If you have a lot to do, your tendency is to speed up.

Surprisingly, if efficiency is your first and primary goal, it might actually undermine productivity. Here are five reasons why:

  1. You can get the wrong things done. If you don’t give thought to what the “more” is that you often unconsciously take on, you might end up being incredibly efficient at the wrong things. Or at least not the best things. If my wife asks me to go to the store to get a carton of milk, and I get there and back in record time with a carton of orange juice, I haven’t been productive. More important than how much we get done and how fast we do it is whether we are getting the right things done at all.

  2. Efficiency doesn’t always solve the problem. In many cases, efficiency doesn’t even alleviate our hectic pace. It is good to exercise control over our environment. In fact, it’s one of the purposes God gave us (Gen. 1:28). Yet it’s important to recognize that we can’t control everything. Sometimes there are simply more things we could do than humanly possible. Sometimes we make mistakes. Our approach to getting things done has to acknowledge our God-given limitations. We can’t require ourselves to keep up with everything perfectly, to know everything there is to know, to be in more than one place at one time, or to see everything go precisely the way we intended it to. We are not God. If we continue approaching our work with these kinds of expectations, it will only multiply our frustration.

  3. The quest for efficiency can undermine people. Many organizations suffer from the myth that the best way to make a profit is to be militant about cutting costs. This approach tends to undermine employees—making their work more frustrating, lowering morale, and decreasing the organization’s overall productivity (not to mention increasing turnover). Worst of all, when employees are viewed as “cost centers” rather than the true source of value in an organization, they are treated like interchangeable parts. Organizations end up hiring the most cost-effective employee rather than the most qualified employee.

  4. Efficiency is the enemy of innovation. There is an inverse relationship between efficiency and innovation: the more you focus on efficiency, the less innovative you tend to be. In may not seem efficient to slow down to brainstorm, dream, strategize, or reevaluate when you’re looking at your already crowded weekly planner. But it will make you more productive in the long-run.

  5. The quest for efficiency overlooks the importance of intangibles. Intangibles are arguably the main source of value in our knowledge economy. Technology, hardware, and capital can be copied easily. What can’t be easily replicated is the culture and human capacity that create those in the first place—and does so in a way that engages not just functionally with people but also emotionally, so that people want what your organization offers. Effectiveness is more about the intangibles because effectiveness comes from people first, not things. Things are replicable. People aren’t.

Here is the great irony: defining productivity mainly in terms of immediate measurable results undermines measurable results in the long run. So productivity is not first about getting more things done faster, it’s about getting the right things done.

What steps do you need to take to prioritize productivity over efficiency?

This post was adapted from Chapter 2 of What’s Best Next.

Filed Under: 1 - Productivity

Reclaiming Monday

August 29, 2016 by whatsbestnext

 

Getting back into your work rhythm after a weekend can be a challenge. Here’s a simple framework for planning your workweek so you can dive back into your most important work:

Pray

  • “Unless the LORD builds the house, those who build it labor in vain. Unless the LORD watches over the city, the watchman stays awake in vain.” – Ps. 127:1
  • “Commit your work to the LORD, and your plans will be established.” – Prov. 16:3

Plan

Review your mission and values.

  • Am I still aiming for these long-term goals? Do I need to update?
  • Does this work align with my values? Does it move toward my mission and goals?

Define your priorities for the week.

  • What do I need to do this week? What would I like to do?
  • What should I do this week to fulfill each of my roles?
  • What should I do this week to move towards my goals?
  • What should I do this week for each of my major projects?
  • What should I do this week from my action list?
  • What is on my calendar this week?
  • How could I help people in need, fight injustice, or promote my family’s/church’s/community’s good?

Organize your priorities in a way that makes them easy to do.

  • Which of these items are small? Which will take more time or investment?
  • Is this list doable within one week? If not, what should I eliminate or delay? What is most crucial?
  • Which of these items need to be scheduled? When should they be done?
  • Which of these small actions can I accomplish right now?

For more detail on weekly planning and applying these questions, see Chapter 19 in What’s Best Next.

Filed Under: Weekly Planning

Doing Good Work that Matters Doesn’t Happen Accidentally

August 16, 2016 by Matt Perman

Everything you do can become an agent for good. The activities of our everyday lives are themselves part of the good works God created us for in Christ (Ephesian 2). And, therefore, they have great meaning. Don’t just try to get things done; seek to serve others to the glory of God in everything you do.

Doing good work also doesn’t just happen accidentally. We have to be intentional in making plans for the welfare of others. And then we have to be proactive in carrying those plans out.

Note Ephesians 5:15–17: “Look carefully then how you walk, not as unwise but as wise, making the best use of the time, because the days are evil. Therefore do not be foolish, but understand what the will of the Lord is.”

We are not to breeze through life, but to “look carefully” at how we walk. We don’t just walk through a store with our eyes closed, buying whatever we touch, and expect it to turn into a wardrobe. Nor should we do that with our time and opportunities. We are to “make the most” of the time. The time doesn’t make the most of itself; we are to take back the time from poor uses and turn it to good uses.

Let us plan to do good with the time we’ve been given today.

For more, see Chapter 4 and 5 in What’s Best Next.

Filed Under: Work

Throwing Sheep into a Pit: The Discipline of Sabbath Rest

August 6, 2016 by Rachel Poel

Guest post by Rachel Poel

When I was a student, I would justify studying on Sunday by quoting Matthew 12:11-12: “He said to them, “Which one of you who has a sheep, if it falls into a pit on the Sabbath, will not take hold of it and lift it out? Of how much more value is a man than a sheep! So it is lawful to do good on the Sabbath.” But many weekend afternoons, exhausted from a full week of classes, work, and studying, I would put off studying for a Monday morning test or drafting a paper due on Tuesday—effectively throwing that sheep into the pit myself.

Taking a Sabbath takes intentionality. Resting well is hard work.

There will be days when sheep are leaping into pits, when your kids all get the flu on a Sunday or your venue falls through days before a retreat. When these days come, do that work well. Your standing before God does not depend on how clear your Sunday schedule is.

But if you find yourself regularly planning projects for Sunday afternoon, consider the heart of Sabbath. God calls us to join Him in His rest. He gives us the Sabbath as a gift: “The Sabbath was made for man, not man for the Sabbath. So the Son of Man is lord even of the Sabbath” (Mark 2:27-28).

How are we receiving this gift?

We don’t rest to maximize our productivity later.
We rest to remember that our worth does not hinge on our productivity.

Our struggle to let go of our to-do lists and inboxes for a day shows how much we really need this rest. We don’t rest to maximize our productivity later. We rest to remember that our worth does not hinge on our productivity. We rest because we are children and God is the Father. We rest because we are creatures and God is the Potter. We rest because we are saved and God is the Savior.

How will you plan this week to take time to know that God is God?


Rachel Poel recently graduated from Wheaton College with a BA in English Literature. Since graduating, she has been working on projects with Useful Group. Rachel lives in Aurora, Illinois with too many books and a very large puppy.

 

Filed Under: g Renewal

How Leaders Accomplish More by Doing Less

July 22, 2016 by whatsbestnext

A remarkably high number of new executives fail within their first 18 months, and it’s not because they were promoted above their skill set. Often it’s because they keep filling their schedules with the tasks they did well in their previous role instead of leading.

What does it look like to lead productively?

Matt Perman helps you think through your leadership priorities and develop strategies to succeed.

Download the free article “How Leaders Accomplish More By Doing Less.”

Filed Under: 3 - Leadership, 4 - Management, Prioritizing

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About

What’s Best Next exists to help you achieve greater impact with your time and energy — and in a gospel-centered way.

We help you do work that changes the world. We believe this is possible when you reflect the gospel in your work. So here you’ll find resources and training to help you lead, create, and get things done. To do work that matters, and do it better — for the glory of God and flourishing of society.

We call it gospel-driven productivity, and it’s the path to finding the deepest possible meaning in your work and the path to greatest effectiveness.

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About Matt Perman

Matt Perman started What’s Best Next in 2008 as a blog on God-centered productivity. It has now become an organization dedicated to helping you do work that matters.

Matt is the author of What’s Best Next: How the Gospel Transforms the Way You Get Things Done and a frequent speaker on leadership and productivity from a gospel-driven perspective. He has led the website teams at Desiring God and Made to Flourish, and is now director of career development at The King’s College NYC. He lives in Manhattan.

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