What's Best Next

You are here: Home / 2009 / October / Archives for 1st

Archives for October 1, 2009

On Grasshoppers and Email

by

When I go running, there is a field on my route that is filled with grasshoppers. The field looks ordinary from a distance. But once I get to it, grasshoppers start jumping out everywhere.

The first few times that I went through it I would speed up to try and get away from them. But I could never outrun the grasshoppers. They would just jump out as I went along, regardless of how fast or slow I was going. They jumped out where I was precisely because I was there. Going faster didn’t get me past the grasshoppers; it just made them jump out sooner.

So this immediately made me think of email. Email contains a paradox, like these grasshoppers: Going faster doesn’t mean you’ll get less. In fact, it might mean that you’ll get even more, because email responds to your presence, just like the grasshoppers.

So if you try to overcome email overload by doing email faster and more often, you won’t end up getting ahead. You’ll just end up with a lot more email to keep up with.

If you want more email, that’s fine. I’m not against email, and a lot of important work gets done through it. (And I probably don’t say that enough.) But if you want to preserve a good chunk of time for other responsibilities that you (hopefully) have, then the solution is to reduce your number of email cycles.

In other words, if you want to decrease the amount of email that you have to attend to, the main solution is not to go faster.

Yes, you should go faster and be more efficient at processing your email. But if that’s all you do, you’ll just see more email coming your way than you would have before. What you need to do is both become more efficient at processing email and at the same time decrease the number of times that you check email each day.

In other words, the way to create more time for other things is to decrease the number of email cycles in your routine.

Last of all, an objection. Someone will say “but if I check email less, then I’ll be less responsive.” Well, that’s probably true. I’m not saying that you have to do this. But realize that this trade-off exists on both sides of the equation. For if you choose to be almost immediately responsive with email, then you will get less long-term and important non-email stuff done. And that’s a problem, too.

It’s really up to you. There’s not necessarily a right or wrong here. It depends upon the nature of your responsibilities, your strengths, and what your organization needs you to be focusing on. Things may also fluctuate for the same person from season to season. (And, it’s worth pointing out that you can probably find a balance that preserves a good level of responsiveness even if it is less than you might initially default to.)

You make the call. Just be aware of the likely trade-off. If you end up doing less non-email work in order to give more time and attention to email, just make sure that you are doing that on purpose rather than automatically assuming that that is the way it has to be.

The Universal Requirements for a Visionary Company

by

From Jim Collins’ Built to Last: Successful Habits of Visionary Companies:

A company must have a core ideology [core purpose plus core values] to become a visionary company. It must also have an unrelenting drive for progress. And finally, it must be well designed as an organization to preserve the core and stimulate progress, with all the key pieces working in alignment.

These are universal requirements for visionary companies. They distinguished visionary companies a hundred years ago. They distinguish visionary companies today. And they will distinguish visionary companies int he twenty-first century.

However, the specific methods visionary companies use to preserve the core and stimulate progress will undoubtedly change and improve. BHAGs [huge, audacious goals], cult-like cultures, evolution through experimentation, home-grown management, and continuous self-improvement — these are all proven methods of preserving the core and stimulating progress. But they are not the only effective methods that can be invented.

Companies will invent new methods to complement these time-tested ones. The visionary companies of tomorrow are already out there today experimenting with new and better methods. They’re undoubtedly already doing things that their competitors might find odd or unusual, but that will someday become common practice.

And that’s exactly what you should be doing in the corporations [and organizations] you work with — that is, if you want them to enter the elite league of visionary companies. It doesn’t matter whether you are an entrepreneur, manager, CEO, board member, or consultant. You should be working to implement as many methods as you can think of to preserve a cherished core ideology that guides and inspires people at all levels. And you should be working to create mechanisms that create dissatisfaction with the status quo and stimulate change, improvement, innovation, and renewal — mechanisms, in short, that infect people with the spirit of progress…. Use the proven methods and create new methods. Do both.